Examinations

Examinations administrative director : Beatrice Descoins
Examinations office secretary: Sylvie Borget - 01 69 15 62 88

I/- Continuous assessment policy guidelines

 I/-1- Policy guidelines

The continuous assessment policy is reviewed and adopted by the  university boards (CEVU, CA) at the latest one month after the beginning of classes, and made available to students on campus notice boards. This will not be subject to change.

The nature of the continuous assessment policy may vary with course contents and contractually includes:

CC (contrôle continu) = Continuous assessment always assigned to seminars (TD) and lab classes (TP)

CT (contrôle terminal)= final assessment, always assigned to lectures (CM)

CC+CT = for specific seminars.

Continuous assessments are examinations; they are part of the first session.

Students' attendance is compulsory in all courses with internship or language lab work.

Failure to attend classes with no serious reason will disqualify students from sitting for semester exams

I/-2- Communicating with students

Should an exam be planned that is not in the regular calendar, students will be asked to attend the written, oral or practical test by way of notice boards, at least 2 weeks prior to the exam. The notice will specify the exact date, place, and  duration of the examination as well as the place and date of notification of the results.

Working students and high level athletes must be notified by mail.

I/-3- Exam sessions. (including continuous assessment)

When the first session of a course  is constituted of continuous assessment only, a second session will be held.

During the first days of seminar or laboratory classes (where continuous assessment accounts for whole or part of the final grade), the continuous assessment calendar must be notified at least fifteen days in advance.

Instructors give the dates to the students and inform the examination office for posting on notice boards or mailing to working students. Absentee students will be marked as 'failed'.

In the event that working students and  high level athletes cannot attend  continuous assessment tests during regular seminar hours, a specific date will be set up by the examination office and approved by the teachers in charge, at least 2 weeks in advance.

The university must organize two sessions for each semester. When a student cannot attend one of the two exam sessions for any reason, the university  will  not be held responsible for not  programming an alternative schedule (except in the specific case of  high level athletes).

The second session of each semester is reserved for deferred students, including failed students, students refusing compensation between credits, and those who gave up a "pass", or above, grade.

I/-4- Implementation of compensation for the bachelor degree and refusal of compensation

The compensation within, and between, course credits  is implemented on a semester or yearly basis  (S1-S2; S3-S4; S5-S6). Grades below "pass" may be kept from one semester session to the other even in the event of failure (absence) at the second session.

 For 3rd year courses, the non-compensation threshold for selected credits is 6/20 for the 2008-2009 school year. (refer to the list attached)

Refusal of compensation: Students may refuse compensation between the grades of one semester or between the semesters of one year.. This only applies to the first session of any semester. Students must send a hand written, dated and signed letter to the president of the jury, and a copy to the course director and the examinations office. Students may refuse compensation no later than one week after the official notification of the results.

Students may refuse a semester credit grade even if they passed all other semester credits. Refusing a grade automatically cancels that grade.

I/-5- Grade dispute policy

Faculty deliberation may be appealed. An error at the time of publication of the results can thus be rectified while opening right to compensation for damage.

Any dispute procedure ( material error or grade dispute) must be in writing to the president of the jury; with a copy to the course assistant director  within two months after the results publication.

I/-6- Year abroad program

Once the project has been approved by the bachelor degree academic staff and the student's year abroad has been validated, the student earns the corresponding credits, on the basis of 30 credits or 300 class hours.

The program of studies is defined by the academic advisor.

II -Examinations organization:

The course and exam calendar is brought to the students and staff's knowledge by  notice boards at the beginning of each semester

Apart from competitive exams, two continuous assessment sessions are organized on a semester basis.

II/-1- Examination notification:

Only regularly registered students may qualify for exams ( student cards are checked at the time of exams.)

Any exam not planned in the course calendar will be notified to students on the university notice boards, at least 2 weeks prior to the exam., with the exact date,  place, and duration of the examination as well as the place and date of notification of the results.

The list of authorized documents and calculators  will also be given 2 weeks before the beginning of the exam session.

II/-2-Examination questions

Instructors  are solely responsible for the form, content and delivery of exam sheets.

The  exam sheets and calendar thereof must also comply with the basic administrative requirements (see model accredited by the  examinations office)

Xeroxed sheets are subject to a second reading by the instructor

All exam sheets must be handed in due course to the academic office or the  examinations office

II/-3-  examination progress:

The president of the jury is in charge of the exam while in progress.

Senior staff must be on the premises and monitor the exam unless duly excused by the president of the jury who will  appoint substitute staff.

Staff on duty must be on the premises 15 minutes prior to the beginning of the test so as to prepare any exam material and monitor the students' arrival in order to begin the test on time.

Discipline is necessary in order to ensure:

  • fair treatment of the students essays
  • the credibility of the examinations and the value of the diploma

II/-4- Candidates' access to, and exit from, exam room

Only regularly registered students with valid ID and student's card will be allowed to sit for an exam (those students not listed may sit but will qualify only after verifying they were allowed to take the test).

Candidates will be denied access if they show up more than one hour after the opening of the envelopes with the subjects. Their late time of arrival will be specified on the attendance sheet.

Exiting after completion of the exam:

  • One hour or less tests = students may not leave, even if they return a blank answer     sheet.
  • Over an hour tests = students may leave after the first hour.

Any exiting is final, except in case of emergency (evacuation of the room)

Students must return their paper and sign the attendance sheet  before leaving.

 II/-5- Examination monitoring

 Students must do the test at the table assigned to them.

 Proctors only may decide a change of place if they consider it appropriate

It is the instructors and proctors' duty to properly monitor exam rooms.

Proctors must write on the board the time of beginning and end of the test.

At the conclusion of the test, an affidavit of exam monitoring  indicates the number of students registered and present and the number of answer sheets collected, as well as any observation, including incidents, delays, modifications of the exam..

II/-6- Exam fraud

Proctors may  request that a candidate remove any clothing accessory to carry out  necessary checks.

In the event of impersonation or disorders affecting the course of the test, proctors may find it appropriate to expel the misbehaving student(s)

In the event of suspected fraud or blatant fraud, supervisors must take necessary action to stop the fraud or the attempted fraud without asking the student to leave. Source material or any course material is seized and the facts reported in the affidavit.

No certificate of success, or grade report can be delivered before the disciplinary section's decision.

II/-7- Test grading; graders' deliberations ; proclamation of the results

The reason for the grade is clearly stated on the answer sheet or any additional document.

Any loss or  destruction of answer sheets will result in a new exam.

All graders must attend  deliberations (at least 3 instructors, including the President of the Jury, appointed by the university chair)

The jury can  harmonize the grades, especially in the event of multiple graders for the same exam.

The affidavit must be dated and signed by the president of the jury. It then becomes final.

Public notification of semester or year results must be anonymous and show examinees' ID number only and the corresponding grades.

Graded answer sheets are available for consulting by the students, upon request after the jury's deliberation.

Only final grades given by the jury can be made available.

Any grade complaint  must be addressed in writing to the president of the jury, and a copy sent to the course assistant director within  two months after notification of the results.

II -8 - Returning graded answer sheets

Grades and graded answer sheets must be returned on the day set by the examination board and the course assistant director.

Data capture and processing is done by the examination office staff, and supervised by the course director. The office will be closed to the public during the processing period.

III/- Continuous assessment or final exam policy

III/-1- Any student's request must be addressed to:

  • the president of the jury
  • the course assistant director
  • the examinations office

in the form of a handwritten, dated, signed request, clearly stating the examinee's name, course and nature of the request (dispute, refusal of compensation or grade, grade transfer from one major or minor to another).

III/-2- Continuous assessment exam dates must be notified at the beginning of the course. The date of notification on the notice boards must be clearly visible.

III/-3- Any grade change will be noted on an affidavit duly approved by the academic staff and the course director.